Building Better Budget Workflows Since 2018
We started systemixapp because approval processes were broken. Seven years later, we're still solving the same problem—just doing it better each time. Our team works from Chiang Mai, helping organizations across Thailand move money decisions faster without sacrificing control.
How We Got Here
Every feature we've built came from a real problem someone faced. Here's the journey from spreadsheet chaos to streamlined approvals.
Started in a Coffee Shop
Kamon and Siriporn met at a finance conference in Bangkok. Both had the same complaint—budget approvals took weeks because documents got lost between departments. They sketched the first systemixapp prototype on napkins that afternoon.
First Real Customer
A manufacturing company in Samut Prakan agreed to test our software. Their procurement manager said approval times dropped from 12 days to 3. That feedback shaped everything—we realized speed only matters if you maintain proper oversight.
Mobile-First Rebuild
CFOs kept telling us they couldn't approve requests because they were traveling. So we rebuilt the entire system for mobile. Approvals jumped 40% in the first month after launch. People were literally approving budgets from airport lounges.
Audit Trail Revolution
An accounting firm asked if we could show complete approval histories for their clients. We added timestamp tracking, document versioning, and automated audit reports. Now compliance teams actually thank us during reviews.
Multi-Level Workflows
Large enterprises needed complex approval chains with conditional routing. We spent eight months building a workflow engine that handles everything from simple two-step approvals to complicated matrix structures with budget thresholds.
Looking Forward
We're working on predictive analytics that flag budget requests likely to need revision. Early tests show this could save another 2-3 days per approval cycle. The goal hasn't changed—just keep making financial decisions move faster.
What Drives Our Decisions
We believe financial approval shouldn't feel like bureaucracy. Every feature we add, every workflow we design—it all serves one purpose: getting budget decisions made faster without cutting corners on accountability.
Speed With Control
Fast approvals don't mean reckless spending. Our workflows move quickly because they're designed around how finance teams actually work—not how org charts say they should work.
Transparency First
Everyone should know where their request stands. We show status in real-time, log every action, and make approval histories searchable. No more "let me check and get back to you" responses.
Built for Real People
CFOs use our software on phones while commuting. Department heads access it between meetings. We design for actual working conditions—not idealized office scenarios that don't exist.
How We Work
Our team of 23 people works from Chiang Mai. Most of us came from finance or accounting backgrounds—we've lived through the problems systemixapp solves. That's why our product roadmap comes from customer conversations, not feature lists competitors publish. We ship updates every two weeks and respond to support requests within four hours.
What We've Learned
Every implementation teaches us something new. Here's what happened when organizations tackled their specific approval challenges with systemixapp.
Moving From Email Chaos to Clear Process
A retail chain with 47 locations was drowning in approval emails. Store managers would request budget changes, regional directors would forward to finance, and nobody knew if requests were approved or forgotten. Their accounting team spent hours just tracking down status updates.
- Approval time dropped from 8 days to 2 days average
- Finance team stopped fielding 30+ status calls per week
- End-of-quarter close process got 5 days faster
- Store managers could see approval status instantly
Key Takeaway
The biggest win wasn't speed—it was visibility. When everyone could see request status in real-time, the constant follow-up calls disappeared. Finance got time back for actual analysis instead of status updates.
Building Audit Confidence
A nonprofit network needed to prove grant compliance to international donors. Their manual approval process created gaps in documentation—missing signatures, unclear approval dates, incomplete justifications. Audit season was a nightmare.
- Complete approval histories automatically generated for auditors
- Document version control eliminated "which version was approved" confusion
- Timestamp logging provided exact approval chronology
- Compliance reports went from 40 hours to 3 hours of work
Key Takeaway
Automated audit trails weren't just about compliance—they changed how program managers made budget decisions. When they knew everything would be documented properly, they felt more confident requesting necessary funds.
